Resource Library
Welcome to the NCSI Resource Library, where you can find resources that support SEAs and stakeholders to transform systems to improve outcomes for students with disabilities.
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Quick Reference Guide on IDEA Excess Costs
This quick reference guide helps states understand the excess cost requirement. It explains what excess costs are, how to calculate and meet the requirement, and more.
Developing Written Procedures for IDEA Part B Subrecipient Fiscal Monitoring
This practice guide is designed to help states develop high-level written procedures for subrecipient fiscal monitoring. Specifically, this document provides states with guiding questions, sample language, and applicable resources to consider when developing written subrecipient fiscal monitoring procedures. The practice guide may also be useful in determining if existing state procedures address the recommended content […]
Quick Reference Guide on Subrecipient Monitoring
Fiscal management is a critical component of a state’s general supervision system. This quick reference guide will help states understand the components of an effective IDEA Part B subrecipient fiscal monitoring system: assessing risk, conducting monitoring activities, evaluating results of audits and monitoring activities, and remediating deficiencies through corrective action and enforcement measures.
Quick Reference Guide on the Timely Expenditure of IDEA Funds
Spending federal funds within the allowed timelines is essential to meeting the purposes of IDEA but can be a challenge for many states. This quick reference guide will help states deepen their understanding of obligation and liquidation requirements and timelines, the grant funding cycle, and oversight responsibilities.
Proportionate Share Tracker
The Proportionate Share Tracker is designed to assist SEA staff to track and document their general supervisory responsibilities for LEA implementation of the requirements for parentally-placed private school children with disabilities including calculating proportionate share amounts and determining whether LEAs are meeting proportionate share requirements. It also includes an LEA template states may use to […]
State Education Agency Self-Assessment: Children with Disabilities Enrolled by Their Parents in Private Schools
The self-assessment contains checklists, reflection questions, and regulatory citations, organized by seven topical areas, to guide SEAs through an evaluation of their system for overseeing the IDEA requirements related to parentally-placed private school children with disabilities. The self-assessment will assist states to develop thorough guidance for LEAs and to help identify potential areas for improvement. […]
Leveraging General Supervision Systems to Improve Student Outcomes: A Process Guide for Part B
This process guide is intended to help states and stakeholders consider ways to leverage their general supervision systems to improve outcomes for students with disabilities and their families while ensuring compliance with the Individuals with Disabilities Education Act (IDEA). States have adopted systems of general supervision to oversee implementation of IDEA, which requires states to […]
Key Differences Between IDEA Local Educational Agency Maintenance of Effort and Excess Cost Requirements
The Center for IDEA Fiscal Reporting (CIFR) and NCSI developed a six-page document to address the two separate requirements under IDEA to ensure local educational agencies are funding special education programs sufficiently: maintenance of effort and excess cost. The resource describes key differences between the requirements and the methods for calculating compliance with each separate […]
State Request for Prior Approval of Participant Support Costs
When IDEA funds are used to pay for non-state employee participation in conferences or training projects, prior approval must be granted by the Office of Special Education Programs (OSEP). This worksheet, created by NCSI, includes all of the required elements for prior approval of participant support costs and can be completed by an SEA to […]